How much does restaurant billing software cost in Nepal?
Most cafe and restaurant systems in Nepal run between Rs 6,000 and Rs 60,000 a year, and the spread has less to do with quality than with how much of the product each vendor puts behind a higher tier. Here is what the published prices actually are, and what they leave out.
The short answer
Restaurant and cafe billing software in Nepal costs roughly Rs 6,000 to Rs 60,000 per year. A single-outlet cafe that wants billing, kitchen tickets and stock should expect to pay somewhere between Rs 12,000 and Rs 25,000 a year once it is on a tier that actually includes those things — and to spend another Rs 6,000 to Rs 20,000 once, at the start, on a thermal printer and whatever it plugs into.
The headline number on a pricing page is usually the cheapest tier, and the cheapest tier is usually billing only.
What the market actually charges
Prices in this market cluster into four bands rather than spreading evenly, and knowing which band a quote sits in tells you more than the number does. The figures below are the published annual prices across Nepali cafe and restaurant vendors as of September 2026, grouped by what you get rather than by who sells it.
| Band | Annual price | What it usually includes |
|---|---|---|
| Free tier | Rs 0 | Billing for one outlet, often capped. A trial, rarely a destination |
| Entry | Rs 6,000 – 11,500 | Billing and basic reports. Inventory and kitchen tickets usually not included |
| Mid | Rs 11,500 – 15,000 | Billing plus kitchen tickets; inventory sometimes, depending on the vendor |
| Full | Rs 20,000 – 32,000 | Inventory, recipe costing and the kitchen display. Where most single cafes actually land |
| Multi-outlet | Rs 44,000 – 60,000 | Several branches, central kitchen, stock across outlets |
| TableSathi Basic | Rs 14,999 | Billing, kitchen tickets, kitchen display, QR menu, staff — no stock |
| TableSathi Standard | Rs 22,999 | All of the above plus recipe-based inventory and cost per plate |
The cost that is not on the pricing page
Software is rarely the whole bill. Three things reliably get added afterwards, and only the first is optional.
- A thermal printer — around Rs 12,000 for a network model, less for USB. One at the counter and one in the kitchen if you want tickets printing themselves
- Paper — thermal rolls at roughly Rs 160 each, and a busy kitchen goes through more than anyone budgets for
- A device to run it on — a tablet or till computer, Rs 6,000 upward if you do not already own something with a browser
- Renewal at a different rate to year one — some vendors discount the first year, some discount the renewal; read which
- VAT on top of the quoted figure, where the vendor quotes excluding it
Why the tiers matter more than the headline
The pattern across this market is consistent: billing is cheap and everything that makes billing useful is not. Inventory and recipe costing, multi-outlet, and sometimes even the kitchen display sit one or two tiers above the advertised entry price. So a Rs 6,000 plan and a Rs 24,000 plan from the same vendor are frequently not the same product with different limits — they are the till and the actual system.
The practical test is to write down the four or five things you actually need — kitchen tickets to the right station, stock that deducts on a sale, PAN or VAT bills, more than one person logged in at once — and then find the cheapest tier at each vendor that includes all of them. That number, not the headline, is the comparison.
What to check before you pay
A few questions separate a price you can plan around from one that moves.
- Is the renewal the same price as the first year?
- Which tier includes inventory, and which includes more than one outlet?
- Is the quoted price with or without VAT?
- Is the software enlisted with the IRD, and can they give you the enlistment number?
- Does it file to CBMS, or only print a bill that looks compliant?
- What happens to your data if you leave — can you export your menu, sales and stock?
Where TableSathi sits
TableSathi has two plans. Basic is Rs 14,999 a year, or Rs 1,500 a month, and carries billing, automatic kitchen tickets, the kitchen display, the QR menu and public cafe page, and staff roles. Standard is Rs 22,999 a year, or Rs 2,200 a month, and adds recipe-based inventory with cost per plate — the one thing Basic leaves out.
On the table above that puts Basic at the top of the mid band with more in it than mid-band usually carries, and Standard at the bottom of the full band. There is no per-outlet upsell and nothing else held back for a higher plan, so the only question to answer is whether you want to track stock.
Common questions.
How much does a POS system cost for a small cafe in Nepal?+
For a single small cafe, budget roughly Rs 12,000 to Rs 25,000 a year for software that includes billing, kitchen tickets and stock, plus a one-off Rs 6,000 to Rs 20,000 for hardware if you do not already have a thermal printer and something to run the software on. You can spend less — several vendors advertise entry plans from Rs 6,000 and a couple have free tiers — but at that level you are generally buying billing alone, with inventory and multi-outlet sitting higher up the price list. You can also spend considerably more: the top tiers in this market reach Rs 45,000 to Rs 60,000 a year, which are aimed at chains rather than a single cafe.
Is free restaurant billing software in Nepal worth using?+
A free tier is a genuine way to learn whether software suits how your cafe runs, and some Nepali vendors publish one. What free tiers do not tend to include is the part that saves labour — automatic kitchen tickets, recipe-based stock deduction, more than one staff account, or more than one outlet — so they work as a trial and rarely as a destination. The more important question for anything free is what happens to your records: a cafe that has to issue PAN or VAT bills needs those bills numbered correctly in fiscal-year sequence and kept, and you want to know you can export your data before you have two years of it inside somebody’s free plan.
Do I have to pay extra for IRD-approved e-billing?+
It depends on the vendor, and it is worth asking directly because the answer is often yes. Several Nepali vendors treat compliance as a higher tier or a separate module, and some sites advertise "IRD approved" without publishing a price for it at all. TableSathi is enlisted with the Inland Revenue Department, and CBMS filing is set up per cafe with the team rather than switched on from a pricing page — it depends on your own PAN or VAT registration and your IRD credentials, so it starts with a conversation. Whichever vendor you choose, ask for the enlistment number rather than the claim — enlistment is a listing the Inland Revenue Department maintains, so it is a fact you can check, and "IRD approved" on a marketing page is not.
Why is there such a wide range in price?+
Mostly because the products are not the same size. At the bottom of the range you are buying a till that prints a bill; at the top you are buying multi-outlet management, central kitchen and stock across several branches, which a single cafe has no use for. The second reason is packaging: most vendors split one product across three or four tiers and put inventory, kitchen display or extra outlets behind the higher ones, so the same vendor can appear both cheap and expensive depending on which row you read. The third is renewal policy — a first-year discount can make two vendors look far apart in year one and identical in year three.
Run your cafe the simpler way.
Orders, kitchen tickets, billing, and stock in one place — built for cafes in Nepal.